Profession: Purchaser

01-10-2010 Job Opportunity Ref. fd-purchaser

Location: Field

non-family posting

Function / raison d'être

The purchaser oversees the entire purchasing process in an ICRC's delegation. In his/her capacity, he/she ensures that purchasing is carried out in line with standard institutional policies and procedures.

Principal responsibilities

Process specific purchase orders and establish contracts with suppliers, ensures all related information is available in the local database or filing system
Negotiate purchase conditions and purchase all specific goods and services as specified in the requests
Implement and follow-up ICRC purchase strategy for each family of product with the Geneva responsible purchaser.

Main tasks

Anticipate the needs together with the Logistics co-ordinator
Assist Procurement Officer to clarify problematic Requisition Orders
Supervise and train national staff dealing with purchase
Participate to procurement planning with SCA, Warehouse, Transport and Medical Logistics
Participate to the choice of the supply source
Negotiate and purchase: spot purchase, quotation, tender
Follow-up the procurement process until goods are delivered by the supplier
Sort out the quality claims and to validate suppliers invoices
Visit and prospect suppliers, select and evaluate them
Ensure maintaining of suppliers' and items' databases and filing
Keep and update the purchase procedures
Keep and update "tableau de bord": with activities and anomalies indicators (e.g. : Purchase orders, purchase values and consolidated volumes of suppliers/families/ sites, anomalies etc)
Maintain good filing system for PO files, Suppliers files, Products files
Assist in Tenders for Transport and Clearing.

Profile

Minimum 5 years working experience as a purchaser in commerce, industry an/or humanitarian organisation of which minimum 2 years in purchasing
English mandatory, French an asset
Good understanding of the supply chain processes
Good product/purchase knowledge, negotiation and competitive bidding skills, management of product portfolio, elaboration of purchase policy, legal aspects of purchasing assessment
Good management, administrative and communication skills
Professionalism, integrity, interpersonal skills, goal focus
Valid manual driving licence

Length of the assignment: 12 months

Departure: asap